Given the spread of COVID-19 and the resulting stay at home orders, chances are you’ve participated in at least one video conference recently. For many businesses, the transition to remote work has been abrupt, requiring people to quickly learn the ins and outs of virtual meeting etiquette.
Knowing how to adapt to remote workflows is critical to keep productivity up and ensure everyone on your team is on the same page. In this post, we’ll focus on virtual meetings and best practices for ensuring they go smoothly.
Let’s dive in!
Understanding What Makes Virtual Meeting Etiquette Unique
In theory, virtual meetings should unfold much the same way as in-person discussions. Everyone should have a chance to speak and the meeting will ideally follow a natural order as attendees contribute their points of view until you arrive at a consensus regarding how to move forward.
During a regular meeting, it’s relatively easy to spot when someone is gearing up to respond or if people aren’t engaged. When you’re talking to a screen, it’s easier to overlook cues you rely on in person. For starters, the video displays for the other participants will likely be rather small, which might cause you to miss out on visual details.
Poor audio quality can also make participants hard to understand. Plus, there are technical difficulties to consider as well, particularly when you’re first moving to a video conferencing platform.
Establishing your company’s virtual meeting etiquette guidelines can help mitigate these issues so that your remote conferences go more smoothly. By eliminating unnecessary holdups, you can maintain a high level of productivity even when your team is spread out across different locations.
5 Virtual Meeting Etiquette Tips to Keep Calls Productive and Engaging
The practices we’re going to cover in this article apply regardless of which video conferencing tool your business uses. It doesn’t matter if you prefer Zoom, Google Meet, or Facebook Workplace – proper virtual meeting etiquette still applies. Here are five tips for refining yours.